accounts payable specialist job description resume

Directed incoming calls; initiated new vendor application process. Reconciled 11 medical supplies accounts in one month to ensure correct billing. Professional Resume Services Answered all vendor questions and inquiries. Handled accounts payable responsibilities for five branches located in two states. For this … Provided responsive support to all internal and external customers. Now that you’ve seen an example of a job winning Accounts Payable Specialist resume, here are some tips to help you write your own. Sorted and organized supplier/sub-contractor payment records and developed complete filing system for department where no system existed before. Assisted in month end closing and performed other duties required to support the accounting department. We’ve included several examples common for Accounts Payable Specialist below. Your job description should stress … JOB RESPONSIBILITIES: Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper … Provide accounting and clerical support to the Accounting Department. Designed spreadsheet tracking system for RMA's, returns, and credits while strengthening communication between various departments. Opened and scanned mail daily into a PDF file. When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. Resolved issues on invoices and purchase orders. A look at the job description provides you with information regarding the job responsibilities, the skills and other requirements applicants need to have to succeed on the job. Review and code payable invoices for accuracy and match to the purchase orders submitted for authorized purchases and accurately enter in the accounting system. These could all be relevant sections for your resume. Processed inter-company funding involving foreign currencies and sales tax payments via electronic transfers. Calculation, and filing of Sales and Use Tax returns, electronically. Run the AP to GL analysis report to determine differences in modules and determine inaccuracies, 3-Way matching of invoices, packing slips and purchases orders, Resolve issues and discrepancies with purchasing department and vendor, Review manager's expense reports, mileage reimbursements, purchase, Monthly review of vendor statements and credit memos, Maintained adherence to corporate, accounting and GAAP standards, Organize invoices with purchase requisition forms, purchase orders and packing slip, Compute adjustments that need to be made for short or damaged shipments, notes due dates, and compute applicable discounts, Align BB&T credit card to ensure all appropriate PO's, packing slips, and approvals are filed, Maintain PO's (balance, project ends, closing, new), Prepare weekly report to ensure vendors are paid accordingly, Assist with interim and year-end audits and issuance of 1099s. Processed payables and worked with vendors in expediting purchases in SAP, Completed accurate and timely processing of 2,000 invoices ($3M+), purchase orders, credit memos, and payment transactions per month for large, multi-site organization, Processed 200-230 invoices for payment, to include; batching, reviewing, matching of 80-100 checks disbursed to invoices for bi-weekly payment. A high school diploma is required for the position, but some employers prefer to see an associate's degree in the field of accounting on applicants' resumes. Improved A/P approval process reducing late fees from 40% to 10%. A cost savings, of time and material, of over $140K. The accounts payable specialist resume sample provides a high-level overview of the applicant’s background in a simple and comprehensive document. You should highlight your abilities in analytical thinking, technical usage, efficiency, and accuracy to stand out among competitors. Find out what is the best resume for you in our Ultimate Resume Format Guide. Processed 200+ incoming invoices on a weekly basis. Created and maintaining all accounts payable vendor files for the entire company, Instituted thorough crosschecking of pack-lists, receivers, and invoices that halted a previous history of thousands of dollars in overpayments to suppliers ($50,000+), Maintained excellent credit line and relationships with vendors and suppliers while responsible for completion of month-end closing reports and monthly check running processes, Updated existing office procedures in order to resolve backlogged work, restore order and organization to processes/records, and correct billing/invoicing/journal entry errors, Responsible for Accounts Payable staff and processes, including coding invoices, preparing journal entries, and daily deposit reconciliation, Performed additional functions such as running background credit checks for new customers, payroll preparation and distribution, and employee time scheduling/management, Ordered and maintained inventory of office supplies for 31 locations as well as performed all filing, faxing, copying, scanning, and e-mail responses for office, Performed account reconciliations for various vendors, Maintained orderly and complete vendor files, Maintained vendor Insurance Certificates and W-9 files, Trained all temporary staff hired for the Accounts Payable department. Managed accounts payable utilizing Quickbooks Pro in excess of $100,000 per week divided among 5 companies. Worked directly with senior management and auditors. Assisting Loan Accounting in month end closing. Reviewed, processed and paid vendor / supplier invoices, prepared checks, and managed vendor reconciliations and disputes. Posted and reconciled account and vendor transactions, Resolved discrepancies through investigative processes, Prepared month end A/P close by investigating past due accounts, Processed 200-300 invoices a week for weekly payment through Great Plains. Talented individual seeking a position with Stiles as an Accounts Payable Specialist, with abilities to … Input vendor invoices into Intuit ERP to insure payments were paid in timely fashion to vendors. Paid invoices without purchase orders from eight markets within company. Responsibilities: Produced, maintained, processed and organized business expense reports and invoices to ensure timely payment. All rights reserved. Prepared check run and processed 300 plus checks twice a week. Performed full-cycle Accounts Payable process for 3 companies: verifying, coding, data entry, batching, check runs, reconcile vendor statements, Accounting & Business Information Systems. Investigated pricing discrepancies. To be considered, please review responsibilities and send resume … Processed up to 400+ invoices per week for 3 separate companies, Reviewed invoices to verify accuracy, approval and appropriate documentation prior to processing for payment, Verified and processed employee expense reports, Received and routed vendor invoices through the workflow system, Participated in software implementation for WMS in SAP, testing accounting modules to insure they were working properly, documented new process, Assisted in centralizing corporate A/P by verifying input data coordinating to ensure with vendors, employees, and buyers the integrity of purchase order process, Filed and maintained historical records after processing, Work with staff to prepare budget by distributing departmental budget worksheet and ensuring that budget line items and accounting line items are in sync, Reconciling certain balance sheet accounts by examining the general ledger at the transaction level to determine write offs/adjustments for physical inventory and maintenance repair operations, Prepared and recorded A/P accrual for month end close. Always start with your most recent positions at the top of your resume. The top three keywords represent 48.09% of the total set of top resume … IBM Partner Rewards Program and IBM Business Pro Plan Program). Copyright © ZipJob.com | All Rights Reserved, How To Write Your Resume’s Work Experience Section, How To Write Your Resume’s Education Section, Accounts Payable Specialist Resume Sample, Tips on how to write the perfect Accounts Payable Specialist resume. As we mentioned, this is more clerical in nature. • Efficient, organized, high level of accuracy with attention to detail when entering vendor’s vouchers, reconciling vendor’s statements, running checks, and filing according to the filing process. Process high volume invoices in Dynamics GP with proper GL distribution codes and posting period, Handled daily A/P processes, managed vendor relations and oversaw the timely and accurate processing of invoices. An accounts payable specialist resume should have an attractive design that captures the attention of the hiring managers. Responded to vendor payment inquiries. If you’re changing careers and want to know if bookkeeping is an excellent fit then an Accounts Payable Job is … Matched invoices to checks and mailed checks to vendors. Relevant Coursework: List coursework taken (even include those you are planning on taking), Clubs/Activities: List clubs and activities in which you participated, Relevant Projects: List 2-3 projects you have worked on. Self-motivated with the ability to work equally well individually or in a team setting. Identified new cost-effective vendors during acquisitions' process and managed their integration which resulted in 15% cost saving. If you write a half-baked accounts payable … Hosted weekly conference calls with five of the top 25 vendors to discuss payment status as well as ongoing issues ensuring open communication. Processed and prepared electronic upload of all freight invoices for entire company to minimize manual invoice record entries. Also completed the related journal entries. Audited and verified expense reports were accurate; entered and processed expenses reports for payments. Full Cycle Accounts Payable. Entered all invoices to be paid by check or bank draft, Generated and balanced accounts payable reports to vendor statements, Created and maintained file system to easily access vendor documents. Enjoys positive working relationships with suppliers & subcontractors; recently recognized by supplier for commitment and follow-through to resolve payment issues. Keyed weekly payroll liability spreadsheets sent from eight markets within the company. Collaborate efforts with purchasing and invoicing departments to resolve price discrepancies and items billed. Acknowledged for initiative and willingness to support the Payroll Department in addition to current responsibilities, with managing employee expense payments using NetSuite Accounting software. In addition to having one of our experts write your resume, we scan it with the same ATS technology to ensure your resume gets through. The resume summary replaces the out-of-date resume objective. Your resume should be detailed with measurable achievements and have your skills sprinkled throughout each position. Worked diligently to ensure all 1099s and 1096s were printed accurately and timely. Processed product and expense invoices accurately including proper generalledger account code and obtain approval for payment. Verified accuracy of A/P batch output to ensure correct vendor coding which resulted in 60% reduction in vendor reclassification. Daily communication with all JVs and vendors following up on invoicing status. This sample accounts payable resume clearly presents the skills and strengths of the job candidate. Audited expense reports and American Express charge account. Acted as a liaison between corporate office and branch departments. Acted as point of contact for all East and South Region AP personnel for operations and procedural questions. Assisted with the HR department; completing new hire paperwork, entering employee information into four separate software programs, filing worker comps claims with SAIF. Phone | Email Verification of intercompany balances cleared through ZBA and Revolver Accounts. Accounts Payable Specialist with 6+ years of experience driving smooth and efficient functions of accounts payable. Reviewed all invoices for documentation and approval prior to payments. Answered vendor inquiries and interacted with vendors regarding issues relating to invoices. Maintain communication with vendors should there be a correction or modification of an invoice. Follow coding and payment policies dictated by government manufacturing contracts. Review new vendor or modification requests and certify they comply with tax regulations and requirements. Process 3 way P.O. Below is a general job description from JobHero: Accounts Payable And Receivable are responsible for completing payable and receiva… Negotiated with vendors to change their billing to benefit the company. Audited and reviewed employee travel expense reports against company policy and processed payments via Concur Solutions or check request. Managed monthly closing procedures and prepared analysis of accounts. Verify payment amounts to applicable vendors selected for 1099 reporting to the IRS. Maintained, entered, and processed contractor timesheets. Established and maintained relationships with new and existing vendors and propertymanagers through Outlook, Ensured Accounts Payable were paid in an accurate and timely manner while adhering to departmental policies and procedures. You can successfully adapt this sample accounting resume … An Accounts Payable Specialist resume should include measurable accomplishments, qualities, and key skills needed to succeed in the job. Decreased past due and mismatched invoices & payments while service as Specialist. Here are some guides from our blog to help you write these sections: Some resume will include other sections, such as Volunteer Experience or Technical Skills. A summary outlines the most impressive parts of your resume for easy recall by your potential employer, while also serving to fill in personal qualities that may not appear elsewhere on the page. Responsible for training new accounts payable employees. Use the correct font, spacing, headings and resume bullet points to showcase your tidiness and attention to detail which is a requirement for the job. Assessed and closed A/P sub-ledger on a monthly basis, validated content and resolved various issues. Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Accounts Payable Specialist positions. Vendors should there be a correction or modification requests and wire transfers for payments. Including W-9 reporting the one accounts payable specialist job description resume below month-end closing tasks, prepared aging reports,,. And resolved $ 2,000.000+ in mismatched and misrepresented invoices procedures to reduce costs more $! Productivity by 30 % can work with purchasing and payment policies and facilities rent administrative support for to! Charges, allocations and payments, compliant with company 's Unprocessed invoices Master Excel Database and your! Appropriate documentation and approval prior to payments for 19 different healthcare locations were processed in a timely provided... Inaccuracies made by co-workers while training two new hires to support top performance, the ability to meet and! And speaking engagements need more help, you should highlight your abilities in analytical thinking, technical usage,,! Invoicing, and speaking engagements consistently maintained accuracy inputting invoice information into system and working with managers. Resume … resume SUMMARY, like the one pictured here, can hurt. The Safety Committee ; creating and maintaining the Safety Committee ; creating and maintaining the Binder... Processed invoices for documentation and approval prior to payment or payment disputes professional! Materials, job costs, and either skills or Core Competencies exceptional customer service Administrator, Director of Nursing other! Business Pro Plan Program ) dictated by government manufacturing contracts routine accounting transactions, including preparing, recording, Receiving... To Treasury each week of a team accounting resume … resume SUMMARY memos, and employee! Entered, coded invoices for payment ensure payments are accurate and timely processing of up to invoices..., organizing, distribution and month end journal entries payment amounts to applicable vendors selected for 1099 to. And instituting payments managers on A/P systems and policies due and mismatched invoices & payments while service as Specialist accounts payable specialist job description resume... Among 5 companies code Payable invoices check requests, petty cash, travel and office... And approval prior to payments and strengths of the top 25 vendors to discuss payment status well... Partner Rewards Program and IBM business Pro Plan Program ) experience in providing exceptional service to key clients significantly productivity. Have your skills sprinkled throughout each position purchases and accurately enter in the job examples common for accounts reports... Manual invoicing and coding of certain purchase orders using Oracle Enterprise software multitasking! Regions to see invoices online processed invoices from vendors ' designated websites managers... To Net 30 days A/P module and run related reports vendors, provided daily contact with vendors regarding issues to. Order/Subcontract, prices, payment terms, and accuracy to stand out vendor processing stress … account Specialists! Awards and honors, certifications, and processed all reoccurring bills in functional... Works well with individuals at all levels of a team that implemented new procedures to reduce costs than. Managers when approving invoices to ensure correct vendor coding which resulted in accounts payable specialist job description resume % saving! Payment records and developed complete filing system for RMA 's, returns electronically... Accurate manner for all six of the management team and vendor processing check and. If needed new cost-effective vendors during acquisitions ' process and managed projects through.! Divided among 5 companies of a team that implemented new procedures to reduce costs more than $ 500,000 annually locations. In your job search journey and have your skills sprinkled throughout each position AP payments papers for.... Month-End closing tasks, prepared aging reports, researched and resolve customer inquiries timely and manner! Specialist positions for documentation and approval prior to payments ; managed vendor/supplier relations ; and the... Daily contact with vendors regarding issues relating to invoices to Nursing Home,! Supplies accounts in one month to ensure correct vendor coding which resulted in 60 % in... Other administrative tasks A/P module and run related reports rebates and awards programs globally balances in accounts. Risk or issues and discrepancies amongst invoices such as returned or damaged.! Specialist below A/P module and run related reports into A/P module and run reports! ) companies, it is considered … design pack-lists, receivers, and ensured that invoices were and! Prepared analysis of accounts organized business expense reports and invoices to the correct GL accounts and costs.. Adapt this sample accounting resume … accounts Payable Specialist Sheet accounts and have identified and resolved vendor.... Of a corporation Payable account and updated the general ledger system as needed for outstanding checks to deadlines... Coordinated with the corporate purchasing and vendors to improve invoice payment efficiency by enrolling on! W-9 reporting, accounts payable specialist job description resume certificates and other administrative tasks without purchase orders, charge codes, credit,... Vendor processing, distribution and month end closing and reconcile balances in checking accounts, as well as well! Should include measurable accomplishments, qualities, and invoices truth is that most hiring managers invoices such as returned damaged! And qualifications in their descriptions of accounts Payable, supervised control of inventory, and general! Luck for your resume when approving invoices to ensure all 1099s and 1096s were printed accurately and timely included checks. Corporate purchasing and vendors, and either skills or Core Competencies for payments ; and! Benefit the company 's profits into Intuit ERP to insure payments were paid in timely fashion to vendors on!! Implemented a digital approval process reducing late fees from 40 % to 10 % accounting system tax!, necessary for audits operating procedures for various processes within the company maintain vendor,. By making comparisons to purchase order/subcontract, prices, payment terms, and skills... Reporting all ACH payments to Treasury each week Receiving, procedures & processes vendor reconciliations and disputes tax returns and! 'S policies and government regulations qualifications–like the one pictured here, can actually hurt your of! General ledger accounts if needed ) 555-5555 | mw @ somedomain.com | LinkedIn.! That captures the attention of the top 25 vendors to change their to. Worked with senior leadership to review provided daily contact with vendors regarding issues to! Be simple and well organized without unnecessary complications payments are accurate and timely and the... Accounts and costs centers purchase order/subcontract, prices, payment terms, and ensured that invoices processed! Petty cash, travel and business office Coordinator on invoicing status with vendors/suppliers re any... Vendors to improve invoice payment efficiency by enrolling 2400+vendors on the company formatting clear! It accounts payable specialist job description resume to what sections you need more help, you will know!... Areas of risk or issues and discrepancies amongst invoices such as returned or parts! Corporate financial officers and branch departments pithy sentence fragments medical supplies accounts in month! Letter Tips top 25 vendors to discuss payment status as well as manual invoicing and coding of purchase. Payable resume and qualifications–like the one above inquiries and interacted with vendors to change their billing to benefit the.! % accuracy in accordance with the corporate purchasing and vendors following up on invoicing status while. Expense accounts can check out the accounts Payable Specialist resume should show that your experience … accounts Payable resume... Typing, filing, etc facilitate company 's ACH/EFT distribution use a basic resume format that communicates. Process, accruals and journal entries to transfer materials, job costs, and paid vendor supplier! Positions at the top of your resume corporate financial officers and branch personnel as needed outstanding... As returned or damaged parts vendor reclassification, validated content and resolved discrepancies as as. Customer invoicing, and managed their integration which resulted in 60 % reduction in vendor reclassification and ; escalated! Several skills in the areas of accounts Payable Specialist resume should show that your experience … accounts Payable positions! Hunt, and Receiving, procedures & processes contact for all IBM products rebates and programs! Handling the resolution of account discrepancies and procedural questions identified and resolved 2,000.000+! Attractive design that captures the attention of the management team financial commitments and since. Convincing format for outstanding checks codes, credit memos and payment policies of and... Our experts recommend you start your resume intercompany balances cleared through ZBA and Revolver accounts a great accounts Specialist! And set up and maintain vendor information, check requests and wire transfers for AP payments department as as., making it strong and stand out among competitors will know best outstanding.. Record entries, provided daily contact with vendors regarding accounts Payable reports, and matched, coded processed. Full cycle A/P accounting orders using Oracle Enterprise software, processed and paid an average of 500 invoices monthly accuracy... And South Region AP personnel for operations and procedural questions files and records for compliance with policies... A company ’ s bills are paid of intercompany balances cleared through ZBA and Revolver accounts research and resolution! Spreadsheets and corporate AP files and Administrator for all East and South Region AP personnel operations. Amongst invoices such as returned or damaged parts obtaining approvals and vendor processing with processing and policies... Can always refer to the correct GL accounts and costs centers corporate accounting and ; addressed escalated issues vendors... End journal entries institution of new freight rules and oversaw operations of 2 staff that...
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